Process — RIBA stages 0 to 7, in plain English

Most people have never done this before. Here is exactly how it goes.

Seven stages, from a first conversation to living in the finished thing. For each one: what happens, how long it usually takes, what we need from you, and when you pay.

STAGE 0–1

First conversation and brief

2–4 weeks

We start with an initial conversation, followed by a visit to the property. We take measurements, photographs and time to understand your needs, ideas and aspirations – including those you may not have said out loud yet. From this, we develop a clear written brief, an achievable budget estimate and an honest assessment of any planning considerations or potential risks.

FROM YOUAccess to the property, any existing drawings or a deed plan, and a rough budget.

PAYMENTNothing for the first call. Survey and brief invoiced as a fixed fee on completion.

STAGE 2

Concept design

3–5 weeks

Two or three genuinely different options, drawn as plans and simple 3D views, so you can see the trade-offs rather than being sold one idea. We meet to talk them through and then develop the one you choose.

FROM YOUAn hour or two to review options properly, and a decision on which direction to take.

PAYMENTFixed fee for the stage, invoiced on issue of the concept drawings.

STAGE 3

Planning application

8–12 weeks

We prepare and submit all drawings and supporting documents required by the council, dealing with any queries or questions they may raise along the way. Decisions typically take eight weeks from validation, although some applications may take longer. We keep you informed throughout and let you know as soon as a decision is made.

FROM YOUSign-off on the drawings before submission, and the council’s application fee.

PAYMENTStage fee on submission. Council fees paid directly by you.

STAGE 4

Technical design

6–10 weeks

We develop a detailed construction package that builders can accurately price and build from, including technical drawings, specifications and coordination with structural engineers and building control. Careful planning at this stage helps avoid costly surprises and keeps the project on budget.

FROM YOUChoices on materials, finishes and fittings, and appointment of a structural engineer.

PAYMENTStage fee, invoiced in two parts across the stage.

STAGE 5

Tender and Builder Selection

4–6 weeks

We obtain quotes from three or four contractors based on the completed package, compare them on a like-for-like basis and highlight any differences in cost or scope. You then select and appoint your preferred builder directly under a formal contract.

FROM YOUA decision on which contractor to appoint, and your solicitor if you want the contract reviewed.

PAYMENTFixed fee for tender review and contract preparation.

STAGE 6

On site

3–9 months

We carry out regular site visits at agreed intervals, respond to the builder’s queries and provide monthly valuations to ensure payments reflect the work completed. After each visit, you receive a brief written update, keeping you informed of progress throughout the build.

FROM YOUAvailability for monthly site meetings and prompt decisions when something unexpected appears.

PAYMENTMonthly, against a schedule agreed before work starts.

STAGE 7

Handover and after

Ongoing

We finalise certificates, warranties and snagging items with the builder. After six months, we revisit to assess the building and address any issues that may have arisen.

FROM YOUA list of anything that is not right, however small.

PAYMENTFinal invoice on practical completion. The six-month visit is included.

Still have questions? That is normal, and answering them is free.

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